Customizing the Group Invitation Email
You can use Server Preferences to add your name, email address, and a personal
introduction to the standard email message that your server can send to tell new
external members of a group how to use the group’s services. The standard message
specifies the group name and the server’s DNS name, and it explains the services that
the server provides.
You can select an option to send the email when you add users or groups from your
organization’s directory server as external members of a group on your server. The
server sends the invitation to email addresses that already exist in each new external
member’s user account. The server doesn’t sent the invitation to a new external
member whose user account doesn’t contain an email address.
To customize the email sent to new external members of a group:
In the Users pane of Server Preferences, click the Action (gear) button and choose Email
Message Settings from the pop-up menu.
Enter the sender’s name and email address in the Administrator Full Name field and the
Administrator Email field.
Optionally enter a personal message in the Group Invitation field.
If you don’t see the Group Invitation field, your server isn’t connected to a directory
server. See “Connecting Your Server to a Directory Server” on page 71.
You can use the message to introduce yourself, so recipients know the email is genuine.
For example: Hi, I’m the administrator for the server myserver.example.com, which provides
services for the group. If you need help getting group services from the server, please don’t
hesitate to send me an email or call me at 310-555-4357. —Bill
Recipients see your name and message in a boxed section set apart from the standard
message text that the server generates.